Clerks Department Overview

The office of the City Clerk is located in City Hall.  The City Clerk is the clerk of the City Council and is entrusted with recording and maintaining numerous City records.  The City Clerk responds to requests for open public records through the Kansas Open Records Act.  The City Clerk prepares and distributes City Council meeting agendas and packets, and serves as staff support for the Governing Body, as well as providing support and information services to other departments and the public.

The City Clerk Department maintains the City’s records as well as safeguards the City’s assests and maintains the controls necessary to ensure financial compliance with city, county, state, and federal regulations and policies while adhering to legal, moral, and professional standards of conduct.

The City Clerk serves as the City’s Freedom of Information Officer, Kansas Public Employees Retirement System (KPERS) Designated Agent, Health/Dental Insurance Group Administrator, and City Election Officer.  The City Clerk administers oaths, affixes the City seal, records, and maintains files of ordinances, resolutions, and contracts.  The City clerk oversees the City’s Annual Budget, Investments, Accounts Receivable and Payable, Payroll and payroll reports, and Water & Sewer utility receivables and billing.

The clerks in City Hall strive to provide friendly and efficient services in a professional manner to all citizens.  Services provided include:  billing and collection of water/sewer services, issuance of various licenses and permits, payroll, and the receipting and distribution of City funds.

 The mission of the City Clerk Department is to provide services that are accurate, timely, complete, and reliable.

All questions, concerns, complaints, and requests regarding the City and happenings can be directed to City Hall.

Employee Information

City Clerk – Brenda Davis
Assistant City Clerk – Ruth Becker
Staff Clerk – Kim Shearmire
Water Clerk – Cathy Graff